Preparing for Move Out Day

The success of your business relocation lies with the preparation and organization of your move. Preparing for move out day will allow for your relocation experience to run smoothly. There are a few tips and suggestions to take into account when preparing for your move; some of which will be discussed in this article. Utilize this helpful information to reduce the stresses of moving. Your company may depend on the success of this move, so it is best to prepare as much as possible.

Prepare a Timeline

It can be very helpful to create a time line of your move. This time line should include important dates and times that pertain to your move. Having such a tool will help you keep track of the move, and make sure that things are running on schedule; and if they aren’t, you can discover the problem and fix it before it’s too late. This is a great way to keep your business move organized.

Make Space & Utilize Storage Options

A great suggestion is to get rid of the clutter that has built up in your office or space. Appoint someone to go through the building and look for things that are taking up space. These items will cost money to ship, so it is a good idea to determine which items can be left behind or brought to your new space another way. You can re-sell or donate these items, or you can put them in storage.

Storage space is a great option to have available for your business move. You can store business materials until you are ready to use them; or you can use storage space for an emergency situation. An example would be a pushed back move in date for your new building. You can use storage units to house your materials until they are ready to ship. Look into storage options for your business relocation; this could save potential headaches on move out day.

Communication   

In order for move out day to run smoothly, it is important to have someone from your business keep in contact with your movers. This way you can keep track of progress and make sure that things are set for move out day. You will also want to stay in contact until all of your materials have been delivered and accounted for. Never lose communication with your moving company, if you have any questions or concerns regarding your move do not hesitate to contact them. A professional company will gladly help you and try to solve any problems that may arise.

Proper Crating  

Because this is a business move, the chances are that you will be relocating sensitive equipment or materials. If this is the case it is very important that you have the proper crating to handle your business materials. Ask your moving company about the crating and box services they provide. You may not want to skimp on quality of packing supplies, as your materials are vital to your business. The best place to gather supplies are from your mover or packaging stores. The more study and heavy duty the better, this way you can ensure the safety of your business materials.

Also if you have any sensitive documents and files you, should consider moving them yourself. Do not pack them up with the rest of the items. This will prevent future panic, because if they are lost in the move there will be no way of retrieving them. If your office is moving, then please make sure to back up all computer files prior to the move. This precaution is in case there is any damage to your computers during the move. This information will prepare you for move out day.

Supervise

A great tip is to appoint someone to supervise on move out day. This way you can have a pair of eyes on the loading process and make sure that everything goes according to plan. Also, if you or your movers have any questions or concerns they, or you, do not have to play phone tag in order to get an answer. It is best if someone is there to supervise the move; this will put your mind at ease and the move out process will run smoothly.

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